Terms & Conditions


Terms of Use


This site is owned by Melanin Travels Magic Ltd (collectively known as “Host”). This Agreement describes the terms and conditions applicable to the services and offerings available through this website. This Agreement describes your responsibilities and, among other things, limits the liability of Host. Before submitting any account registration, payment and/or using any of the services offered on this website, please read all of this Agreement carefully. Your use of this website (the “Site”) constitutes your agreement to be legally bound and abide by all terms, conditions and notices contained herein. If you do not agree with any part of these Terms & Conditions, YOU MUST NOT USE THIS SITE. Furthermore, children are strictly prohibited from using this Site.

Host hereby reserves the right, in its sole and complete discretion, to amend this Agreement at any time by posting amended terms on this Site. The amended terms shall be effective from and after the date that they are posted on the Site.

Host incorporates herein, by reference, its Privacy Policy.

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General Terms and Conditions


Copyright Notice You, the User, acknowledge that all content included on this Site, including the information, software, photographs, data, designs, video, music, sounds, icons, images, text and other material and compilations (collectively, “Content”) are intellectual property and copyrighted works of Host and/or various 3rd party providers (“Providers”). Reproductions or storage of information or works retrieved from this Site, in all forms, media and technologies now existing or hereafter developed, is subject to the Copyright, Designs and Patents Act 1988

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Acceptable Use


It is a violation of law to purchase a product in a false name or with an invalid credit card. Please be aware that even if you do not give us your real name, your web browser transmits a unique Internet address to us that can be used by law enforcement officials to identify you. Fraudulent users will be prosecuted to the fullest extent of the law.

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Trademark Notice

Product and company names identified on this Site may be the trademark, trade name, service mark, logo, symbol or other proprietary designation of a third party. The use on this Site of any name, trademark, trade name, service mark, logo, symbol or other proprietary designation or marking of or belonging to any third party, and the availability of specific goods or services from such third party through this Site, should not be construed as an endorsement or sponsorship of this Site by any such third party, or the participation by such third party in the offering of goods, services or information through this Site.

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No Warranties


Unless a Provider has agreed otherwise, all products, services, advice, merchandise and information available through this Site are provided on an “as is”, “as available” basis without warranties of any kind, either expressed or implied, including but not limited to, warranties of title or implied warranties of merchantability or fitness for a particular purpose.

Without limiting the above, no warranty or guarantee is made (i) regarding the purchase of any product, (ii) that a User will receive the lowest available price for goods and/or services available through this Site, (iii) regarding the availability of products and/or services through this Site or, where applicable, at any participating retailer or retailer location, (iv) that use of this Site and all software, products or services associated with this Site will be error-free, (v) regarding the results that may be obtained from the use of this Site, (vi) regarding the completeness, accuracy, reliability or quality of any information content, data, service, advice or merchandise provided or available through this Site, or (vii) regarding the performance or non-performance of this Site including, but not limited to, any performance or non-performance in connection with or as a consequence of the passage of time to and beyond the year 2000. You expressly agree that the use of this Site is at your sole risk.

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General Limitation of Liability

In no event shall host, including its officers, directors, employees, representatives, affiliates, or providers (collectively, the “covered parties”), be liable for any injury, death, loss, claim, damage, an act of god, delay, or any special, exemplary, punitive, incidental or consequential damages of any kind, whether based in contract, tort or otherwise, which arise out of or are in any way connected with any use of this site or with any delay or inability to use this site, or for any information, software, products or services obtained through this site, even if the host has been advised of the possibility of such damages.

Further, the covered parties accept no responsibilities for any damage and/or delay due to Provider cancellations, shortages, sickness, pilferage, labour disputes, machinery breakdown, quarantine, government restraints, weather or causes beyond the covered parties’ control. No responsibility is accepted for any additional expense, omissions, delays, re-routing or acts of any governmental authority. No covered party shall be responsible for any provider’s breach of any warranty including, but not limited to, implied warranties of fitness for a particular purpose or merchantability, nor shall any covered party be responsible for any other wrongdoing of a provider (including any liability in tort), as to any products and/or services available through this site. No covered party shall be responsible for any provider’s failure to comply with these terms and conditions nor for any provider’s failure to comply with applicable federal, state and local law including, without limitation, laws governing the sale, warranty, and return of perishables.

If notwithstanding the above, a covered party is found liable for any loss or damage relating to the use of this site, the user agrees the liability of any such party shall in no event exceed the fee or charge to the User assessed by host for making a purchase.

Some states, to the extent their law might be deemed to apply notwithstanding the selection of Florida law as described below, do not allow the limitation of liability, so the foregoing limitations might not apply to you.

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Travel Service Limitation of Liability

The host is acting as an agent for airlines or other travel service providers (collectively, “Travel Suppliers”) in selling travel services, or in accepting reservations or bookings for such services to be provided to you. The host does not assume liability for any injury, damage, death, loss, or delay due to an act of negligence or the default of a Travel Supplier, or by an act of God. Further, no responsibilities are accepted for any damage and/or delay due to sickness, pilferage, labour disputes, machinery breakdown, quarantine, government restraints, weather or causes beyond Host’s control. No responsibility is accepted for any additional expense, omissions, delays, re-routing or acts of any governmental authority. The contract of carriage in use by a Travel Supplier, when issued, shall be between the Travel Supplier and the traveller.

Melanin Travels Magic Ltd is not responsible for any air transportation to the travel event, nor would Melanin Travels Magic Ltd be responsible for any transportation costs related to planned activities.

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Third Parties

If you use this Site to purchase products or services for or on behalf of a third party (“Third Party”), you are responsible for any error in the accuracy of information provided in connection with such use. In addition, you must inform the Third Party of all Terms and Conditions applicable to all products or services acquired through this Site including all rules and restrictions applicable thereto.


Each User using this Site for or on behalf of a Third Party agrees to indemnify and hold each Covered Party harmless from and against any and all liabilities, losses, damages, suits and claims (including the costs of defence), relating to the Third Party’s or the User’s failure to fulfil any of its obligations as described above.

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Links to other Websites and Services

To the extent, this Site contains links to outside services and resources, any concerns regarding such services or resources should be directed to the particular outside service or resource provider. None of the Covered Parties guarantees or warrants the accuracy or completeness of the information or content included on the Web sites of these outside services and resources.

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Termination of Usage​


User access to all or part of this Site may be terminated or suspended at any time, without notice and for any reason.

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Credit Card Submissions

Under no circumstances may a purchase be made by a User utilizing this Site unless the User has provided Host with the account number and expiration date of a major credit card. Host reserves the right to “revoke offers or correct errors” even if a credit card has already been charged.

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The captions in these Terms and Conditions are only for convenience, and do not, in any way, limit or otherwise define the terms and provisions of these Terms and Conditions.

These Terms and Conditions, and the related Parts of this Agreement relating to each service represent the entire agreement between you and each Covered Party regarding your use of this Site and supersede any prior statements or representations. The internal laws of the State of North Carolina shall govern the performance of the terms and conditions of this agreement.

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Photography and Videography

Melanin Travels Magic Ltd and any parties that they transfer rights to, has the exclusive right to include photographic, video and other visual portrayals of Traveler in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity or otherwise, without compensation to Traveler, and all rights, title and interest therein (including all worldwide copyrights therein) shall be Melanin Travels Magic Ltd a and sole property, free from any claims by Traveler or any person deriving any rights or interest from Traveler.

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By booking the travel event, you (the traveller) agree to release and hold harmless Melanin Travels Magic Ltd and their respective officers, directors, members, managers, principals, employees, representatives, attorneys, insurers, reinsurers, successors, assigns, and agents, (collectively, the Released Parties) from and against any claim or cause of action arising out of or in connection with your travel on and participation in the travel event, including, but not limited to:

(1) injury, death or delay of travellers, or loss, damage or delay of or to travellers’ baggage or other property, which may be caused, directly or indirectly, in whole or in part, from participation in the travel event, including, without limitation, traveller’s use of or participation in any excursion, concession or athletic or recreational activity;

(2) lost or incorrect reservations;

(3) emotional distress, mental suffering or anguish or psychological injury of any kind under any circumstances (except when such damages were caused by the Released Parties’ negligence and resulted from the same traveller’s sustaining actual physical injury, or having been at risk of actual physical injury, or when such damages are held to have been intentionally inflicted by the Released Parties);

(4) any change in scheduled travel event events. You further agree that the Released Parties shall not be held vicariously liable for the intentional or negligent acts of any persons employed by any of the Released Parties, nor for any intentional or negligent acts of any of the Released Parties’ employees committed while off duty or outside the course and scope of their employment.

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Responsibility Clause

The host acts only as agent for the various carriers for which tickets are provided and assumes no responsibility or liability in connection with the service for any vessel, carriage, motor vehicle or other conveyance which may be used wholly or in part, in the performance of its duty to travellers; neither will they be responsible for the vehicle, nor through neglect or default of any company or person engaged in conveying the traveller. Host shall not be responsible for any breach of contract.

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Legal Proceedings

Except where prohibited, you (the traveller) agree that:

(1) any and all disputes, claims and causes of action arising out of or connected with the event shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in the State of Texas;

(2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with the travel event, but in no event attorneys’ fees; and (3) you waive the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct or indirect damages.

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Refusal of Service

Melanin Travels Magic Ltd reserves the right to deny or revoke service or participation privilege to any guest for any reason deemed necessary. This includes any circumstance where the health or wellbeing of any or all guests is threatened or endangered.

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The travel event coordinators have reserved the right to cancel or change itineraries at any time. All events, and talent, are subject to change.

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Prices shown on this site are per person. All prices are subject to change without notice

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Name Changes

Name changes are permitted for $75 per person. Name Changes are not permitted for the Match Program. Name changes can only be made with people not currently booked for the travel event. The person taking your place needs to register with a staff member at Melanin Travels Magic Ltd and provide their credit card information. You must work out the money already paid between yourselves. The person taking your place pays the remaining balance to Melanin Travels Magic Ltd.

When you are ready to complete the name change, email one of the staff at Melanin travels Magic name of the person taking your place and who is paying the £150 name change fee.

Also, have your roommate email one of the staff at Melanin Travels Magic Ltd that they approve the name change. No name change will take place until everyone on the reservation agrees in writing to the change. Once all the emails have been received, the name change will be completed. The £150 fee will be charged and confirmation will be emailed to all roommates. Name changes can be completed up to 2 weeks before the travel event. No name changes will be made after the deadline.

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Payment Schedule

All guests can pay in full or choose a payment plan.

Monthly Payment Plan Deposit as follows

The deposit per person is charged at the time of booking & the total remaining balance will be split into equal monthly instalments automatically charged the credit card on file with the first instalment due 4 weeks after the previous payment. Completed payment is two weeks before the event.

Unless otherwise arranged, the same credit card used to make a payment will be used to make subsequent payments when due. If you have more than one credit card on file, please alert Melanin Travels Magic Ltd as to which card to use for automatic payments.


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Cancellation and Penalties

All deposits and payments are Non-Refundable. ALL NO SHOWS WILL BE ASSESSED A 100% cancellation penalty.


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Health, Disability and Wheelchair Notice

Travellers must notify Melanin Travels Magic Ltd at time of booking of any physical or mental illness, disability or other condition for which special accommodations or use of a wheelchair is contemplated or necessary, or which may require medical treatment or assistance. 

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Roomie Matching Program


The match program gives you the freedom to select the double occupancy rate and keep some extra coins in your pocket. This program is available for those travelling alone, and who are willing to be matched with another traveller of the same sex.

Here are the rules:

  1. All singles will be matched with the same sex.

  2. Those purchasing a double occupancy package can expect to be matched with one roommate, and those purchasing a triple occupancy package will be matched with two roommates.

  3. Our team will make every effort possible to connect you and your roomie before arriving at the event.

  4. Should our team be unable to find a roommate match, an additional charge of $300 will be assessed. This hasn’t happened in the past, but it is a possibility.

  5. Get excited because this will no doubt be a dope experience.

Your decision to accept a roommate for the travel event is at your own risk. Melanin Travels Magic Ltd, Black Travel Fest, its partners with respect to the travel event, each of their related companies, and each of their respective, directors, officers, agents, employees, and contractors (collectively, the Released Parties), are not responsible nor liable for any and all claims or cause of action arising out of or in connection with your selection of a roommate for the travel event. This includes without limitation, any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from such request or selection.

*Double occupancy may be a shared king or queen bed

If you are interested in the roomie matching program, you can indicate interest in the registration process.

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